Registered Testing Pool athletes are required to provide their whereabouts information on the World Anti-Doping Agency’s Administration and Management System (ADAMS).
For those of you unfamiliar with ADAMS we have put together some ADAMS hints and tips to help you through the process of updating your whereabouts information.
ADAMS is an online tool with a range of enhancements that makes it easier for athletes to enter, view and change their whereabouts information. This includes giving the athlete, or their nominated representative, the ability to interact with ADAMS on an Android or iPhone device.
ADAMS App for smartphones
As part of ongoing efforts to support athletes and doping-free sport, a free ADAMS app for smartphones is available from the Google Play and iTunes stores.
Using their Android or iPhone, athletes can enter, check and change their whereabouts details at any time with just a few clicks. Using mobile notifications, the app also helps the athletes to remember their obligations to submit whereabouts, including the relevant deadlines to do so.
While the ADAMS app is great at making updates and setting reminders it cannot be used to enter quarterly in-advance whereabouts information. This bulk entry of information must still be submitted by athletes, or their nominated representative, through the ADAMS website.
Accessing ADAMS on internet browsers
|Due date||ADAMS Quarter||Whereabouts period|
|7 September 2018||2018 - Q4||1 October to 31 December 2018|
|5 December 2018||2019 - Q1||1 January to 31 March 2019|
|1 March 2019||2019 - Q2||1 April to 30 June 2019|
|7 June 2019||2019 - Q3||1 July to 30 September 2019|
NOTE: The cut off time for whereabouts filing on each due date is 5:00pm AEST/AEDT (Canberra time).
An athlete in the RTP must specify one hour every day, between 5 am and 11 pm, when they will be available for testing. The athlete must tell us where they will be for this hour and make sure that they are at the specified place. They must also specify their regular schedule, including:
- address and contact details
- if they have a disability that may affect testing
- location details for where they will be staying for each day in the quarter
- location details for where they will be training, working or doing any other regular activity for each day in the quarter
- the usual times that these activities would take place
- location details for any events they are competing in.
If an athlete is not able to be at their specified location at their nominated time, they must let us know as soon as possible.
Failure to be available for testing at the specified location at the nominated time is the same as missing a test. A missed test may lead to an anti-doping rule violation and sanction.
It is hard for anyone to know where they will be three months in advance, so athletes can update their whereabouts information at any time before their nominated hour by logging in online, emailing changes to email@example.com; or by calling us on the numbers on our Contact Us page.
Following a series of Whereabouts failures after the 2016 Rio Olympics, ASADA and Swimming Australia worked together to ensure their athletes received the best possible education on the importance of whereabouts and how to operate ADAMS. The work also included the two organisations developing three sport-specific Whereabouts posters to help their athletes maintain compliance and avoid accidental violations.
The three posters focus on key times when athletes were prone to receiving ‘strikes’ for failing to update or maintain their ADAMS information:
These posters were circulated to all athletes and were given to key training centres across the country to display in prominent positions.
Sports can download a PDF of these posters by clicking on the links above, or ASADA can tailor posters specific to other sports on request. Simply email firstname.lastname@example.org to discuss how we can help you.
Knowingly providing us with false information in a Whereabouts Filing may lead to an anti-doping rule violation and sanction.
Any athlete in the RTP will be required to provide whereabouts information.
Athletes who are part of an RTP and required to provide whereabouts will be informed in writing and given an outline on how to provide whereabouts information.
We recommend RTP athletes make themselves aware of the 2015 World Anti-Doping Code and International Standard of Testing and Investigations (ISTI). RTP athletes should also make themselves aware of the updated ASADA Athlete Whereabouts Policy and of their sport's anti-doping policy.
Your club or national sporting organisation provides us with your team training schedule, so you are not required to provide whereabouts information unless you are individually added to the RTP.
If an athlete with intellectual disabilities is included in the RTP, we will make sure that one of the following people is also informed:
- the athlete’s spouse
- the athlete’s parent or guardian
- the athlete’s coach
- or a representative of a relevant sporting administration.
National sporting organisations are required to provide us with the personal and contact details of athletes from their sport who are part of the RTP.
Athletes are ultimately responsible for making sure that their whereabouts information is accurate, but they can nominate a trusted person, an authorised representative to submit and manage it on their behalf.
The athlete is also still responsible for making sure that they are at the specified location at the nominated time, whether or not they have logged their whereabouts.
Authorised Representative form ASADA Authorised Representative Declaration Form.PDF
Athletes must immediately notify their national sporting organisation in writing of their decision to retire. It is the responsibility of the national sporting organisation to notify us.
Athletes on our RTP who wish to retire from competition, should also complete the ASADA Retirement Notification form and submit it to us.
- Retirement form ASADA Retirement Notification Form.pdf
- Reinstatement form ASADA Reinstatement Request Form.pdf
Selection for testing after submitting retirement notification
An athlete is required to complete the sample collection process if we have not received the Retirement Notification Form or notification from your national sporting organisation. Failure to comply with the request to provide a sample may result in an anti-doping rule violation.
Athletes also on International Federation's RTP
Any athlete on an International Federation (IF) RTP will also be subject to the IF’s retirement requirements. (Contact your IF for more information.)
Retired athletes returning to competition
Athletes must ensure they follow the reinstatement procedures as set out in their national sporting organisation and IF's anti-doping policy.
Waiting for reinstatement
An athlete's national sporting organisation reinstatement procedure specifies a timeframe from the reinstatement date until when the athlete is able to compete in a national sporting organisation sanctioned event. During this time, the athlete must be available for out-of-competition sample collection in accordance with their sport's anti-doping policy. Most sports require a minimum of six months between retirement date and application for reinstatement.
Any athlete in an IF RTP will also be subject to that federation's reinstatement requirements.
Retiring while sanctioned
If an athlete retires while on a sanction for an anti-doping rule violation, the clock stops on the sanction. If the athlete wishes to be reinstated they will need to:
- wait out either the remaining sanction period or the reinstatement period, whichever is longer; and
- be subject to out-of-competition testing.